Using the Set Print Area Tool

If you have the need to define different areas of a worksheet to print, you know that you can do so by simply defining different print areas in your worksheet. If you need to change print areas quite often, you may be interested in adding a tool to your toolbar that can do this for you. (Using such a tool is much quicker than continually using the menu commands to set a print area.) Follow these steps:

1. Click the Office button, and then click Excel Options. Excel displays the Excel Options dialog box.
2. Click Customize at the left side of the dialog box. (Click here to see a related figure.)
3. Use the Choose Commands From drop-down list to choose All Commands.
4. In the list of Commands, scroll down until you see the Set Print Area command. Select the command.
5. Click the Add button. The command is now listed in the box at the right side of the dialog box.
6. Click on OK.

Now, when you need to set a print area, you simply choose the area on the screen and click on the Set Print Area button.